sameer sakaria - Dolphin Merchant Services

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As a merchant services company, we understand that security and fraud prevention are critical concerns for businesses of all sizes. The rise of online payments and digital transactions has made it easier than ever for fraudsters to target businesses, making it essential for businesses to be proactive in protecting themselves and their customers. In this blog, we will discuss some best practices for security and fraud prevention.

PCI Compliance: Compliance with the Payment Card Industry Data Security Standards (PCI DSS) is essential for businesses that accept credit card payments. PCI DSS outlines a set of requirements for protecting cardholder data and preventing fraud. Businesses that comply with these standards are less likely to experience security breaches and fraud.
Use EMV Chip Cards: EMV chip cards are more secure than traditional magnetic stripe cards because they use dynamic data encryption to protect against fraud. If a business accepts chip cards, they are less likely to experience chargebacks and other forms of fraud.
Use Fraud Detection Tools: Many payment processors offer fraud detection tools that can help businesses identify and prevent fraudulent transactions. These tools use machine learning algorithms to detect unusual patterns in transaction data, and they can alert businesses to potential fraud in real-time.
Secure Payment Gateway: A secure payment gateway is essential for businesses that accept online payments. The payment gateway should be secure, encrypted, and have SSL certification to ensure that all customer information is protected.
Train Employees: Employees should be trained on how to identify and prevent fraud. They should be aware of the different types of fraud and how to report suspicious activity. Regular training can help keep employees informed and vigilant.
Monitor Transactions: Regularly monitoring transactions can help businesses identify potential fraud before it becomes a problem. Businesses should review transaction data regularly and look for unusual patterns or activity.

In conclusion, security and fraud prevention are critical for any business that accepts payments. By following these best practices, businesses can reduce their risk of fraud and protect their customers' sensitive data. At Dolphin Merchant Services, we are committed to providing our clients with the best security and fraud prevention tools available, so they can focus on growing their businesses with confidence.

Whether you’re starting a new retail food store or you’re looking for a way to offer more opportunities to pay to your existing customer base, becoming an EBT retailer can help add more to your bottom line. However, in addition to accepting cash, checks, credit cards and debit cards, accepting EBT payments is only possible if you if you have the right grocery EBT processing equipment. That means you’ll need EBT point of sale equipment so that you can process those payments and send them off without any hiccups or problems.

But before you can use that food stamp processing equipment to accept payments in exchange for goods, you’ll need to become an EBT business, and that requires jumping through a few hoops.

Most businesses choose to work with an EBT processing equipment company to help navigate the challenges of becoming an EBT retailer, but you can certainly apply and have a go at it on your own. A helpful partner has already guided many companies through the process, and they’ll be able to help if anything should come up that might prevent you from becoming an EBT retailer. They can also help when it comes to the complicated setup of your grocery EBT processing equipment, which must be done meticulously to ensure that all your EBT payments are accepted and paid out.

Unfortunately, the government is more in the business of setting regulations rather than helping businesses adhere to them, so it’s largely on you as a retailer to make sure that all your Ts are crossed and your Is are dotted. There are common pitfalls that may trip you up, but the right food stamp point of sale partner will help you navigate any and all issues with ease.

Let’s take a look at how the EBT application process works.

Becoming an EBT Retailer: The Application

While more retailers are interested in accepting alternative payments such as EBT, it’s true that the EBT retailer application process has become more complicated over the years. Even those that have accepted EBT payments for years are having to adhere to more difficult requirements to maintain their EBT standing — such as specific inventory and revenue requirements — but it all starts with the application. If you can avoid issues with your application, you’ll be able to implement your grocery EBT processing equipment sooner rather than later, and that can be a boon to your business.

A typical EBT application starts with gathering your documents. An EBT license requires that you’re either already open and conducting business or that you’re within 10 days of buying or opening a store that will serve EBT customers. If your store is already open and operating, you’ll need to share certain documents such as your business’ tax return for the previous year; social security cards and driver’s licenses for each owner, member, manager or partner in the business; as well as a copy of each business license, lottery license, alcohol license and tobacco license that your store has obtained.

After you’ve gathered all your documentation, you’ll have to register for a USDA account online. A USDA eAuthentication account can be obtained via their web application process. Simply follow the instructions and register for an account. Once your account has been registered, you’ll need to activate your account according to the email process, whereas activating your USDA account will enable you to apply for becoming an EBT retailer via the SNAP application. That said, if you own 10 or more stores, you’ll have to apply as a multi-store owner or MSO.

When you start your application, you’ll have 30 days to complete it, including supplying all necessary information and submitting the completed application. If you manage not to complete your application within 30 days, it’ll be deleted and you’ll have to start over, so it’s important to complete your EBT retailer application within the time allotted. Note that you’ll need the names, addresses and social security numbers for each store owner and manager, as well as sales information for the store in question as you work your way through the application.

Once you’ve submitted the required information, you may also have to submit additional information to complete your application. You may receive communication through email or regular mail with instructions on how to submit this additional information, but it’s also visible at the end of your application, so don’t assume that you’re done with the application when you reach the end.

After submitting the completed application and all necessary documentation, you can check your application status directly with the FNS. Once you sign in you’ll be able to see the status of your application, as well as any additional information or what you may need to do to push the application along. If any additional information is needed, you’ll be contacted by the FNS. If you have any questions about your application, you can also call the SNAP Retailer Service Center at 1-877-823-4369.

Additional SNAP and EBT Information

Grocery stores that are interested in EBT processing equipment to accept EBT payments should know that EBT machines are now required by law to report all EBT income directly to the IRS. This went into effect in 2012 and affects all EBT point of sale purchases. Along with each purchase, your business’ tax information must also be passed over to the IRS so that they can associate the payment with your business. This means that any and all EBT processing equipment must be configured to report this information to the IRS.

If you neglect to report your EBT sales information to the IRS, the law states that the money will be held back from your bank deposits until you can remedy the issue. While you can certainly configure your existing point of sale machines to report this information to the IRS, most grocery businesses have actually opted to obtain new EBT processing equipment that does this automatically, thereby minimizing any issues. That can help make processing EBT payments easier, as well as reducing the burden on you as the retailer.

Streamline Your EBT Payments With VMS

Here at Velocity Merchant Services, we aim to help businesses that want to offer EBT payment options to their customers. Whether you’re just starting out or you’ve accepted EBT payments for years, you can upgrade your EBT and food stamp point of sale equipment without interruption to your EBT transactions or services. Learn more about how VMS c

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